If you only read the Award Annals (the site), no more information is collected than is typically collected in server logs by web sites in general.
If you contribute to the Award Annals, you are publishing every word you post publicly. If you write something, assume that it will be retained forever. This includes articles, user pages and talk pages. Some limited exceptions are described below.
Publishing on the site and public data
Simply visiting the web site does not expose your identity publicly (but see private logging below).
When you edit any page in the site, you are publishing a document. This is a public act, and you are identified publicly with that edit as its author.
Identification of an author
When you publish material on the site, you must be logged in and you will be identified by your user name. This may be your real name if you so choose, or you may choose to publish under a pseudonym, whatever user name you selected when you created your account.
The site may set a cookie whenever you visit the site. If you do not intend to ever log in, you may deny this cookie, but you cannot log in without it.
More cookies may be set when you log in. You may clear these cookies after use if you are using a public machine and don't wish to expose your username to future users of the machine. (If so, clear the browser cache as well.)
Passwords are stored in an encrypted format. All users are encouraged to select strong passwords and to never share them. No one shall knowingly expose the password of another user to public release either directly or indirectly.
Every time you visit a web page, you send a lot of information to the web server. Most web servers routinely maintain access logs with a portion of this information, which can be used to get an overall picture of what pages are popular, what other sites link to this one, and what web browsers people are using. It is not the intention of Award Annals to use this information to keep track of legitimate users.
Log data may be examined by developers in the course of solving technical problems and in tracking down badly-behaved web spiders that overwhelm the site. IP addresses of users, derived either from those logs or from records in the database are frequently used to correlate usernames and network addresses of edits in investigating abuse of the site, including the suspected use of malicious sockpuppets (duplicate accounts), vandalism, harassment of other users, or disruption of the site.
Policy on release of data derived from page logs
It is the policy of Award Annals that personally identifiable data collected in the server logs, or through records in the database, may be released by the system administrators in the following situations:
- In response to a valid subpoena or other compulsory request from law enforcement
- With permission of the affected user
- Where the information pertains to page views generated by a spider or bot and its dissemination is necessary to illustrate or resolve technical issues.
- Where the user has been vandalising articles or persistently behaving in a disruptive way, data may be released to assist in the targeting of IP blocks, or to assist in the formulation of a complaint to relevant Internet Service Providers
- Where it is reasonably necessary to protect the rights, property or safety of Award Annals, its users or the public.
Award Annals policy does not permit public distribution of such information under any circumstances, except as described above.
Sharing information with third parties
Except where otherwise specified, all text added to Award Annals is available for reuse under the terms of the Creative Commons License.
Award Annals will not sell or share private information, such as email addresses, with third parties, unless you agree to release this information, or it is required by law to release the information.
Security of information
The Award Annals makes no guarantee against unauthorized access to any information you provide. This information may be available to anyone with access to the servers.
You must provide your valid e-mail address in order to edit Award Annals. Your address will not be revealed to other users. The email address may be used by Award Annals to communicate with you.
If you do not provide an email address, you will be barred from editing and you will not be able to reset your password if you forget it. You may contact one of the Award Annals administrators to enter a new mail address in your preferences.
Removal of user accounts
Once created, user accounts will not be removed. It may be possible for a username to be changed. Award Annals does not guarantee that a name will be changed on request.
Deletion of content
Removing text from Award Annals does not permanently delete it. Information can be permanently deleted by those people with access to the servers, but there is no guarantee this will happen except in response to legal action.